© CRW Systems Inc. 2016. All rights reserved. Children’s registration and wait list The CRW Daycare System has a "Wait List" that provides a place to keep track of children that are waiting to register. Upon registering, the child can be moved from the "Wait List" to the "Attendance List" without having to re-enter the child's personal information. The child's name and parent / guardian names and contact information are stored by the system for future use. The child's vital information is easily available on screen or in report form. The "Wait List" is organized by date and children are removed from this list as a seat becomes available. Preparing for attendance For each upcoming recording period, the system allows the daycare to set a calendar for the daycare and calendar for each feeder school. This automatically identifies the daycare's open, closed, statutory holiday, and teacher development days (per school). In addition, the system handles flex-care children that have changing care needs by committing specific days each week. The attendance screen is highly automated and is supported by previously entered rates, categories, regular or flex-care daycare days and feeder school days (calendars). Recording attendance Each child's attendance is easily entered by exception and a report is available for checking and review. The attendance screen also accommodates fines and additional charges. Subsidy reporting The system utilizes facility rates, children's subsidy status, calendars and attendance by exception (including fines and additional charges). The subsidy report can be ran as needed, usually every 20 days. The complete subsidy form is generated and can then be sent electronically to the subsidizing agency. In addition, a subsidy totals report can be created as well as the daycare's version of the attendance summary report. Accounts receivable daycare accounting Subsidized and non-subsidized billing information is linked automatically to our Accounts Receivable module. The system-generated Parent Invoices - for the next period, as well as fines and other charges from the past period - as well as a combined invoice for the subsidizing agency are automatically created. Payment tracking rounds out the Accounts Receivable module, resulting in a General Ledger that is consistent and always up-to-date. Payment receipts can also be automatically generated by the system. General daycare accounting Accounts Payable, simple Payroll, Human Resources, Budgeting, and General Ledger modules are included in the system. All accounting related activities occurring in the daycare tracking front end flow automatically into the accounting and update your accounts as required in the General Ledger. Reports There are more than 20 reports included in the system. The General Ledger and Budgeting module provides monthly statements required by the daycare's Board of Directors. Major benefits Easy to use screens facilitate registration, attendance, and reporting. Subsidy calculations are done automatically, saving time and improving accuracy. Handles invoices, payments, prints cheques, and provides accounting statements. The CRW Daycare System was built for managing Child Care Centres. The system registers children, establishes children's attendance profile, records attendance by exception, and handles subsidy billing and direct billing. The system provides the management tools necessary to allow child - care providers to concentrate on the children, not the paperwork. This system is simple to use, at the end of the year a special set of Audit reports can be ran to simplify the audit process and reduce audit time (see clients’ ). If your non-profit organization qualifies, you may be eligible for help through the VolNet Program. Click here to get the Application.